Ottawa-Glandorf Local School District

Administrative Guidelines





Any organization or individual desiring to use District facilities shall complete an application (Form 7510 F1) and submit it to the principal for approval.



The principal shall clear each application with respect to date, time and other arrangements and will provisionally approve or deny the use of school facilities on the basis of Board policy.





Charges for school personnel shall be based on the appropriate rate of pay for persons in the respective job classification (custodian, cook, lifeguard, etc.) whenever extra pay for school employees is required as a result of the use.





The District reserves the right to demand sufficient time for full investigation, notice, and arrangements of all requests for the use of school facilities and reserves first claim to the use of its own property. Cancellations may be issued by the principal with or without due notice. All approvals are to be granted with this understanding. Those requesting the use will be responsible for payment for all costs incurred, including the cost per hour charged for the use of the facility.





In no case will those who have been granted permits assign, transfer, sublet, or charge a fee to others for the use of school property.



Ineligible Users

Groups or persons will not be granted permits when the request is for activities that are in conflict or competition with District programs or not authorized by Board policy.




Users must take reasonable steps to ensure orderly behavior and will be responsible for paying for all damage associated with their use of the facility or equipment.





The District reserves the right to request payment of estimated fees in advance.





Use of tobacco is prohibited except in designated areas. All users are responsible for complying with this regulation.





Alcoholic beverages and controlled substances will not be permitted on District property at any time.





Decorations must be fireproof and shall be erected and taken down in a manner not destructive to District property. Decorations are subject to the approval of the building administrator. The use of open flames, such as candles, is permitted only with written permission from the fire marshal.





The user shall be fully responsible for all loss or damage to District property, including property of students and employees.